Sending reports to your contacts and keeping track of the sent history is easy with ArchiSnapper. Here's how this works:
- Press 'send' in the reports overview
![ArchiSnapper_send_report.png 983](https://files.readme.io/lFSnGVxGTsyVHsLcW1NM_ArchiSnapper_send_report.png)
- Select the contacts to whom you want to send the report
![ArchiSnapper_select_contacts_mail.png 955](https://files.readme.io/GfJ2TVuSeyKKXBAGf1mf_ArchiSnapper_select_contacts_mail.png)
- Enter the subject and body for the mail. By making use of variables you can avoid a lot of useless typing. The variables, for example [report_number] or [site_name], will be filled in automatically when sending the report. You can manage your default email subject and body, including variables, from your report layout (bottom section).
- Attach extra attachments if needed and send out the report: you can optionally add extra attachments (e.g. a plan) to the mail.
![ArchiSnapper_email_body_subject.png 996](https://files.readme.io/TITzFr8STE6guNaP05S1_ArchiSnapper_email_body_subject.png)
- Sent history: in ArchiSnapper you can always track the sent history of your reports. Go to the 'reports' section of your project and click on 'Sent history':
![ArchiSnapper_sent_history.png 954](https://files.readme.io/l1ENPvfSY2pTybush82M_ArchiSnapper_sent_history.png)
You'll see when the report has been sent to which contacts and you can download the report version together with other attachments (if any).
![archisnapper_sent_history_2.png 979](https://files.readme.io/IpMvnaTfidgkIrdepjzA_archisnapper_sent_history_2.png)
As you will see, the 'sent' column of the contacts table in the report indicates to which contacts the report has been sent:
![ArchiSnapper_sent_column.png 723](https://files.readme.io/NFs34APbS4qqjm7SfoAK_ArchiSnapper_sent_column.png)