Send out field reports to your contacts

Sending reports to your contacts and keeping track of the sent history is easy with ArchiSnapper. Here's how this works:

  • Press 'send' in the reports overview
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  • Select the contacts to whom you want to send the report
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  • Enter the subject and body for the mail. By making use of variables you can avoid a lot of useless typing. The variables, for example [report_number] or [site_name], will be filled in automatically when sending the report. You can manage your default email subject and body, including variables, from your report layout (bottom section).
  • Attach extra attachments if needed and send out the report: you can optionally add extra attachments (e.g. a plan) to the mail.
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  • Sent history: in ArchiSnapper you can always track the sent history of your reports. Go to the 'reports' section of your project and click on 'Sent history':
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You'll see when the report has been sent to which contacts and you can download the report version together with other attachments (if any).

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As you will see, the 'sent' column of the contacts table in the report indicates to which contacts the report has been sent:

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